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Got your first event management order? You have to make it a success to step into the event management world like a pro. It’s pretty hard to get the first order and if you fail to manage the event it’s harder to get more orders. Therefore, it’s your time to prove that you know your job well.
Event management is not that stressful if you plan and organize things well. If you are sweating with the number of things you have to manage, take a deep breath. Fortunately, we live in a world where nothing’s “really” as hard as it used to be back in the days. There are a few smart ways to make the event a success. Here are 4 expert tips that would not only help you get hold of things but make the event successful as well.
- Visit the site a few weeks early
- Plan well
- Assign responsibilities and give directions on the shared document
- Do not forget to take pictures and go online
Visit the site a few weeks early
As soon as you get your first order, the first thing you should be concerned about is visiting the site. It’s better to visit the site at once before planning and executing the plan. It would help you in having a clear picture of the situation which you might not get otherwise.
You can find the pictures of the site on maps and websites but this would not be enough to get full control of the situation. Moreover, sometimes these images are outdated as well. Therefore, it’s better to visit and try to understand the situation yourself.
Plan well
Whether it’s your first, second, or third order, you always have to plan well. Your plan should have room for last-minute changes. Furthermore, you can add a backup plan to your plan as well. List down your client’s requirements and your duties on paper and try crafting a plan accordingly.
More importantly, you have to have a plan as early as possible as well. Otherwise, you would neither have enough time to craft a well-detailed plan nor to execute the plan. So, begin planning and executing the plan early.
Assign responsibilities and give directions on the shared document
If you do not want to create a mess, it’s better to assign each team member his responsibilities. Arrange a meeting to discuss the plan and create a shared document. It would make collaborating with the team so much easier and quicker. You simply have to update the document and all your team members would be informed. The shared document should have everything the team members need to know including the vendor contact, attendee information, and the floor plan. The more information this shared document would have the easier the event management would become.
Do not forget to take pictures and go online
Do not make it all about the party who hired you, you deserve to be appreciated as well. Be there, and request your team to take presentable pictures of the events and post them online under a unique hashtag.