Table of Contents
Companies might move across the country for different reasons. Some might be moving to be close to their clients while others move when they have outgrown their office and have a better option across the country.
Some might move in a bid to reduce overheads and operational costs. No matter the reason for your office move, you need to ensure that everything is well-planned for and in advance. This is the only way for you to move large office equipment without any problems.
If you have ever found yourself in a situation where you needed to move large office equipment, you understand how stressful it could be. In this article, we are going to discuss a few tips to make the entire process easy.
Set a Flexible Moving Date
One of the most important steps to take before the actual moving is setting a flexible moving date. Why should the date be flexible? Well, since you are running a business, your move might coincide with some business processes that might delay it.
You, therefore, need to come up with two or three dates for the move, prioritizing one of the dates. After that, ensure that all your employees are aware of the move. This is essential in helping them plan and get ready for the move.
Now that you have your dates set, you can also start getting prepared for the move. If there are business transactions that need to be handled, ensure that they are taken care of in advance. You can also notify your clients about the move in advance.
Hire Professional Movers
Whether you are moving from coast to coast or just locally, you can find many companies offering professional moving services. However, settling on one should not be straightforward. You should find out about the different moving service providers you are considering to ensure that the one you choose meets all your requirements.
After the research, you can contact them and ask for moving quotes. If, for instance, you have settled on three moving service providers, compare their pricing structure and the kind of moving services they provide.
Ensure that you understand everything in their quotes. In addition, you should only work with expert cross country movers that are licensed and have insurance coverage.. You should also ensure that you are working with a real moving company, and not a broker.
Create a Checklist of Your Office Equipment
Now that you have a date set for your office move and have settled on a moving service provider to work with, you need to start thinking about the equipment you will be moving and how it will be moved.
This is the right time for you to start packing. However, you cannot just start packing your equipment without a checklist. You need to create a checklist that shows all the office equipment that you need to move across the country.
This is important in ensuring that you can keep track of everything, how it will be moved, and ensure that nothing is left unattended. There are different ways of creating this checklist, but the best way is to categorize it by equipment type or department. For instance, equipment from the finance department can be put in the same category.
Start Packing
Packing is easy for those working with a professional moving service provider. This is because they come with all the equipment and materials you might need for packing. However, you also need to ensure that you are prepared for packing.
To get started, ensure that you understand what is needed to pack your office supplies and equipment. Moving across the country is going to take many hours or even days, and your office equipment needs to get to the destination without any problems.
You, therefore, should make sure that your moving company comes with different-sized boxes and things such as bubble wrap or packing peanuts, markers, labels, tape, and wrap, among others. Ensure that the boxes are of a good quality that can withstand the weight of your office equipment as well as the long journey across the country.
Decide If You Need Storage Services
Depending on the kind of office you will be moving to, you might need storage services. For instance, if you have chosen shipping containers as your next office space and you are worried that they might not accommodate all your office equipment, you will need to store some equipment somewhere else.
You can get long or short-term storage facilities anywhere in the country. Ensure the one you choose has insurance coverage and is secure. These facilities can make the transition to your new office easy.
Start Moving
After following all the tips discussed above to get ready and prepare to move large office equipment across the country, you can now start moving. This is the only way for you to make the entire process easy.
Photo by Wise Move SA on Unsplash